Managing the trip
Resource
No guide can exhaustively describe all the preparation that needs to be done in facilitating a trip. There are just too many moving parts to describe in detail and, more importantly, each college has different procedures and deadlines. However, we’ve prepared a general project management tool for listing tasks, calculating approximate timelines, coordinating delegation, and showing when items are complete.
The best way to use the tool is for you and your co-facilitator(s) to bring it to your first meeting with your international office and ask which items they can help you with – or whether they have their own tool that you can use! Make sure that everyone on your team has access to the project management tool and can modify the content. Then delegate, and set deadlines and pencil them into the tool. (Change the highlighting in the timeline boxes if they’re different for your college.) Make sure to update the tool regularly as items get checked off.